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Create a stunning, professional email signature in under 60 seconds. 6 templates, social links, CTA banners, photo support - copy-paste into Gmail, Outlook, or Apple Mail instantly.
Changes appear instantly in the preview →
ProspectOK finds unlimited B2B leads from LinkedIn, Google Maps, and new domains - so every email you send with your polished new signature reaches a real decision-maker.
Every tool is completely free - no account, no credit card, no limits. Built for B2B sales teams and email marketers.
Whether you're a solo founder or running a 50-person sales team, your email signature should work as hard as you do.
Add a CTA button linking to your Calendly. Every cold email ends with a frictionless booking link that converts curiosity into meetings - automatically.
Include a promotional banner promoting your latest campaign, webinar, or content piece. Turn every outgoing email into a passive marketing touchpoint.
Create consistent, branded signatures for your entire team. Add your logo, standardize social links, and ensure every client-facing email looks like it came from the same professional operation.
Link your website, product demo page, and LinkedIn in one clean signature. Turn routine investor or partnership emails into subtle product discovery moments.
Add your phone number, LinkedIn, and a "Schedule a Call" link. Make it dead simple for prospects to reach you through their preferred channel after opening your email.
Showcase your personal brand with a photo, tagline, and portfolio link. A polished signature signals you take your work seriously - before clients even read your pitch.
Standardise signatures across the sales org. Consistent branding, correct contact details, and unified messaging across every rep's outreach - no rogue signatures.
Add country-specific phone numbers, WhatsApp links, and localised CTAs. Different signature versions for different regions or verticals with one-click changes.
Add GDPR-compliant disclaimers, confidentiality notices, and regulatory footers to every signature automatically - protecting your organisation with every send.
More than just a name and title. Every feature that makes email signatures work as marketing assets.
Modern, Minimal, Bold Dark, Classic, Creative, and Corporate - designed by professionals for different brand styles and industries.
Add your headshot and company logo. Choose circle, rounded, or square photo shapes. Adjust sizes to match your template.
LinkedIn, Twitter/X, Instagram, Facebook, YouTube, TikTok, GitHub, and WhatsApp - color, monochrome, or text-only styles.
Add a clickable call-to-action button with custom text and URL. Perfect for Calendly links, demo bookings, or offer pages.
Add a clickable promotional image banner below your signature to promote campaigns, webinars, or product launches.
Add a dedicated scheduling link label and URL - separate from your CTA - for direct calendar booking integration.
Custom accent colors, 6 font families, adjustable font sizes, and 3 divider styles. Match your exact brand guidelines.
Add GDPR notices, confidentiality statements, or regulatory disclaimers - displayed in small text below your signature.
See exactly how your signature will look on iOS and Android mail clients before copying - no surprises after deployment.
"Copy Signature" for Gmail and Outlook, or "Copy HTML Code" for advanced email clients and custom integrations.
Add a personal motto, company tagline, or value proposition beneath your name - reinforce your brand on every send.
Every change you make appears in the preview in real time - inside a realistic email client mockup, desktop and mobile.
Your email signature is the last thing a prospect reads before deciding whether to respond. In B2B sales, where trust and credibility are everything, a poorly formatted or incomplete email signature can quietly undermine an otherwise strong cold email. On the other hand, a clean, professional signature with your name, title, company, phone number, and a clear LinkedIn link tells the recipient that they are dealing with a real professional at a real company, which meaningfully increases response rates.
A well-designed HTML email signature also serves as a micro-marketing tool in every email you send. With a well-placed call to action link, you can direct recipients to your latest case study, your booking calendar, a product demo page, or your LinkedIn profile. Studies from email marketing firms suggest that a professionally designed email signature with a clear CTA can generate clicks on 5 to 10 percent of outbound emails, effectively turning every email you send into a passive marketing touchpoint.
Consistency across your team also matters. When every salesperson, account manager, and executive at your company has a matching branded email signature, it creates a coherent professional identity for your company in every email thread. This free email signature generator lets you create branded signatures with your company colors and logo, then share the format across your entire team so everyone stays consistent.
Start by entering your full name, job title, company name, and phone number. These are the core fields that every professional email signature should include. Then add your company website URL, your LinkedIn profile URL, and any other relevant social profiles. The more complete your contact information, the more professional and trustworthy your signature appears to recipients.
Select from the available signature templates and customize the color scheme to match your company brand. You can set a primary color for headings and links, which is typically your brand's main color. If you have a company logo, you can also add the URL of your hosted logo image to include it in the signature. Keep your design clean and avoid using more than two colors, as overly designed signatures can sometimes trigger spam filters in certain email clients.
The CTA section lets you add a clickable button or text link to your signature. Common examples include Book a Call, View Case Study, Download Our Guide, or See Our Pricing. Keep the CTA text short, under five words, and make sure the link goes to a specific relevant page rather than your homepage. A well-chosen CTA in your signature turns every email you send into an opportunity for the recipient to take the next step.
Click Copy HTML Signature to copy the full HTML code for your signature. Then go to your email client settings, whether that is Gmail, Outlook, Apple Mail, or another platform, find the signature settings section, and paste the HTML. In Gmail, go to Settings, then See All Settings, then Signatures. In Outlook, go to File, then Options, then Mail, then Signatures. The tool also provides plain text instructions for each major email client.
ProspectOK finds unlimited verified B2B contacts from LinkedIn, Google Maps, and new domains - so your polished new signature reaches real decision-makers, not dead ends.
No credit card · Cancel anytime · Plans from $49/month